Privacy Policy
Protect Somerset website is owned by Protect Somerset, which is a data controller of your personal data.
We have adopted this Privacy Policy, which determines how we are processing the information collected by Protect Somerset, which also provides the reasons why we must collect certain personal data about you. Therefore, you must read this Privacy Policy before using Protect Somerset website.
We take care of your personal data and undertake to guarantee its confidentiality and security.
Personal information we collect:
When you visit the Protect Somerset, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the installed cookies on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products you view, what websites or search terms referred you to the Site, and how you interact with the Site. We refer to this automatically-collected information as “Device Information.” Moreover, we might collect the personal data you provide to us (including but not limited to Name, Surname, Address, payment information, etc.) during registration to be able to fulfill the agreement.
Why do we process your data?
Our top priority is user data security, and, as such, we may process only minimal user data, only as much as it is absolutely necessary to maintain the website. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that it would identify any particular user of the system.
You can visit the website without telling us who you are or revealing any information, by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the website’s features, or you wish to receive our newsletter or provide other details by filling a form, you may provide personal data to us, such as your email, first name, last name, city of residence, organisation, telephone number. You can choose not to provide us with your personal data, but then you may not be able to take advantage of some of the website’s features. For example, you won’t be able to receive our Newsletter or contact us directly from the website. Users who are uncertain about what information is mandatory are welcome to contact us via contact@protectsomerset.co.uk.
Your rights:
If you are a UK resident, you have the following rights related to your personal data:
The right to be informed.
The right of access.
The right to rectification.
The right to erasure.
The right to restrict processing.
The right to data portability.
The right to object.
Rights in relation to automated decision-making and profiling.
If you would like to exercise this right, please contact us through the contact information below.
Additionally, if you are a European resident, we note that we are processing your information in order to fulfill contracts we might have with you. Additionally, please note that your information might be transferred outside of Europe, including Canada and the United States.
Links to other websites:
Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for such other websites or third parties' privacy practices. We encourage you to be aware when you leave our website and read the privacy statements of each website that may collect personal information.
Information security:
We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We keep reasonable administrative, technical, and physical safeguards to protect against unauthorised access, use, modification, and personal data disclosure in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed.
Legal disclosure:
We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
Contact information:
If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to contact@protectsomerset.co.uk.
Use of Personal Information for the purpose of Constituent Declaration
Effective Date: 04 July 2026
1. Introduction
This Privacy Policy explains how information is collected, stored, used, and protected when you participate in the Community Covenant, submit information, download documents, or interact with this website.
We are committed to protecting personal privacy, respecting individual choice, and ensuring that any information provided is handled responsibly, transparently, and securely.
2. Information We Collect
When you choose to support or ratify the Community Covenant, we may collect:
Name or chosen identifier
Area, parish, town, or locality (where voluntarily provided)
Date and time of submission
Confirmation of agreement with the covenant
Any optional statement or comment you choose to provide
Technical information required for website operation, such as basic security and access logs
We only collect information necessary to operate the covenant registration system and demonstrate community participation.
3. Purpose of Data Collection
Information collected may be used for:
Maintaining a transparent record of covenant participation
Verifying that submissions are genuine
Producing anonymised statistics showing levels of community support
Communicating important updates relating to the covenant
Protecting the integrity and security of the register
Your information will not be used for unrelated purposes.
4. Public Information
To demonstrate community participation, certain information may be displayed publicly.
This may include:
Total number of supporters
Geographic representation by locality (where applicable)
Anonymous or aggregated statistics
Personal information such as email addresses, private contact details, or other identifying information will not be publicly displayed unless you have explicitly consented.
5. Document Verification and Records
Where documents, statements, or declaration versions are uploaded or published, the system may create a unique reference number, timestamp, or verification record.
This may be used to:
Confirm which version of a document was signed or published
Demonstrate that records have not been altered
Maintain a transparent historical record
6. Storage and Security
Information is stored using appropriate technical and organisational measures designed to protect against:
unauthorised access
accidental loss
misuse
alteration or destruction
Access to stored information is limited to those responsible for maintaining and administering the system.
7. Data Retention
Information will be retained only for as long as necessary to fulfil the purposes described in this policy, including maintaining an accurate historical record of the covenant.
Where appropriate, information may be anonymised rather than deleted so that community participation statistics can be preserved without retaining personal identifiers.
8. Sharing of Information
Personal information will not be sold, rented, or provided to third parties for commercial purposes.
Information may only be shared where:
required by law;
necessary to protect the security of the platform;
required to operate essential services used to maintain the website.
9. Your Rights
Depending on applicable data protection laws, you may have rights including:
requesting access to information held about you;
requesting correction of inaccurate information;
requesting deletion where applicable;
withdrawing consent where processing is based on consent.
Requests can be made by contacting:
contact@protectsomerset.co.uk
10. Changes to This Policy
This Privacy Policy may be updated periodically to reflect changes in the website, legal requirements, or how information is managed.
Any significant changes will be communicated through the website.
11. Commitment
The purpose of this register is to support transparent community participation. The collection of information exists to preserve a record of collective involvement, not to create unnecessary databases or monitor individuals.
We aim to maintain a system based on trust, accountability, and respect for personal privacy.